Campus Departments

University Co-Sponsored Events Criteria

University Co-Sponsored Events are academic programs, conferences and/or meetings involving two entities – a University school, academic department, administrative unit or student organization and an outside organization, such as a professional association, in which the University holds membership or maintains a relationship that directly benefits the University community. An individual faculty, staff, or student membership in an organization does not necessarily make an event of that organization an integral part of the University's mission.

The following criteria must be met in order for the event to be considered co-sponsored:

  1. Support from an appropriate academic dean or vice chancellor to ensure that the University's educational mission is properly maintained. Co-sponsorship will be established after receipt and approval of a letter written by the department chair or director.

  2. The on-campus department will provide a TCU contact/coordinator for the event.

  3. A member of the on-campus department must be on-site at all times.

  4. A University Program Agreement will be issued to the on-campus department. The department is responsible for all costs involved in the event that are incurred by the University.

  5. In order to minimize liability risks, the University will require the outside organization to issue the University a certificate of insurance as outlined in the terms of the contract.

  6. All co-sponsored conferences and events must have the University name and logo on all conference materials, including all marketing and pre-conference publications. Publications should also be pre-approved by the TCU Marketing and Communications.